The Crewing Recruitment Officer is primarily responsible for sourcing and placement of qualified seafarers for various maritime positions, often working with online job boards, attending career fairs, and networking within the maritime community.

Duties & Responsibilities:

Sourcing and Recruiting:

• Actively search to find the right candidates for specific positions to
  fill various maritime positions, including ratings, officers,
  engineers, and other specialized deckhands as needed
• Utilize various recruitment methods, such as online job boards,
  career fairs, and networking within the maritime community.
• Participate in job fairs, networking events, and other recruitment
  activities.
• Maintain a pipeline of qualified candidates, especially for highly
  skilled positions.
• Refer to the approved crewing requisition (ERF) in People Strong
  and ensure complete information, approval, and supporting
  documents, such as valid separation notice, justification for the
  additional headcount, and job description, based on the approved
  matrix.
• Facilitate the calibration meeting with the hiring manager to
  understand the job scope of the vacancies.
• Ensure that all assigned vacancies are posted in the job portals
  such as PSACC Career Page, Jobstreet, LinkedIn, Indeed, Facebook
  and other job portals in a timely manner.

Candidate Evaluation and Screening:

• Conduct initial interview for behavioral & for compliance of the
  talent.
• Assist in scheduling the candidate for the next level interview.
• Ensure clear coordination with the hiring managers.
• Provide interview summary of shortlisted candidates and endorse
  for hiring manager's review and confirmation of schedule.
• Check & verify the documents and relevant technical experience,
  background checks, and profile updates.
• Meet daily targets of paper screening on a daily basis to all
  applications received from the job portals.
• Ensure candidates meet the required checklist and mandatory
  requirements are complied with.
• Monitor final interview progress and confirm the decision.

Placement and Support:

• Endorse selected candidate for salary analysis and provide the
  necessary documents as per the process (e.g. Accomplished Salary
• Analysis, Pay Document Support such as payslips, COE & 2316)
• Discuss offers with the identified candidates and facilitate the
  onboarding process.
• Maintain accurate and up-to-date candidate records and tracking
  information.
• Assist the candidates with the pre-employment requirements,
  endorsement to medicals and signing of the contract.
• Route the contract to all authorized signatory.
• Receive and review the soft copy of pre-employment
  requirements and update the onboarding tracker.
• Coordinates with the hiring manager in identifying a new hire's
  buddy.
• Maintain the accuracy of records and data both in the People
• Strong Recruit & Onboarding and other hiring reports.
• Provide the first day details to the candidates and ensure smooth
  onboarding of new hires.

Networking and Relationship Building:

• Build and maintain relationships with potential candidates and
  hiring managers.
• Build strong relationships with both internal and external
  stakeholders (e.g., hiring manager and applicants).
• Provide a timely update on the recruitment progress and the
  challenges.
• Participate in the quarterly review of the recruitment process on
  how to improve and address the gaps.
• Participate and coordinate with the HRBPs and Hiring Manager
  about the hiring forecast needs and manpower plotting according
  to the job levels and attrition plan.
• Proactively source and process candidates for the projected
  vacancies based on the hiring forecast and attrition rates.
• Manages online brand campaigns that are aligned with the
  employer branding in partnership with the Marketing Team.
• Organizes and develops sourcing and recruitment marketing
  initiatives.

Compliance and Documentation:

• Ensure strict compliance based on the MARINA regulations and
  other regulatory bodies related to sea-fearer.
• Handle and ensure the proper documentation, reporting and
  administration of recruitment activities are done according to the
  given SLA.
• Performs other reasonable recruitment related duties assigned by
  the line manager

JOB QUALIFICATION & SPECIFICATION

• Candidates must possess at least Bachelor's/College Degree in
  Psychology, Human Resources, or equivalent courses.
• At least five (5) years of working experience in the field of Talent
  Acquisition/Recruitment.
• Advantage with Shipping Industry Experience both Local &
  International

Skills Required:

• In depth knowledge of full cycle of end-to-end recruitment (from
  Sourcing to Onboarding)
• Preference with solid background with Technical Operation in
  Shipping & Logistics Industry
• Must have an experience with volume hiring and executive roles
• Creative & with social media management experience (Facebook &
  LinkedIn) in attracting talents
• Experience in HRIS System is an advantage

Behavioral, Interpersonal and Qualities:

• Must have good interpersonal and negotiation skills
• With a high level of honesty, integrity and reliability.
• Independent and reliable
• Can easily adapt into a fast-paced working environment.
• Non - compromising work standards, integrity and ethical practices
• Works well under pressure
• Good time management skills
• Team oriented